Why do we have a privacy policy?

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Commission Reduction Ltd is committed to privacy for everyone who uses our services – we appreciate that you do not want the client information you provide to us distributed indiscriminately.

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Under the EU General Data Protection Regulations (GDPR – which replaces the Data Protection Act from 25th May 2018), we must comply with certain rules which are designed to ensure that any data you provide to us is processed with due car and attention.

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Data protection principles

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Client data must be processed in accordance with six ‘Data Protection Principles.’  It must:

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• Be processed fairly, lawfully and transparently;

• Be collected and processed only for specified, explicit and legitimate purposes;

• Be adequate, relevant and limited to what is necessary for the purposes for which it is processed;

• Be accurate and kept up to date.  Any inaccurate data must be deleted or rectified without delay;

• Not be kept for longer than is necessary for the purposes for which it is processed;

• Be processed securely.

 

We are accountable for these principles and must be able to show that we are compliant.

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Data controller information

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Commission Reduction Ltd:  Company Registration Number 11774486.

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Address: 4th Floor, 18 St. Cross Street, London, EC1N 8UN.

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Website: www.commissionreduction.com

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If you have queries about this privacy policy or wish to exercise any of the rights mentioned in it please contact data@commissionreduction.com

 

Our legal basis for processing your data

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We will collect and process your company data for the purposes of finding you a new recruitment agreement.  The legal basis we rely upon to offer you this services is:

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Legitimate Interests:

 

Under data protection law there are some circumstances where we may rely on a legitimate interest to process your company data.  This can be used if we have a genuine and legitimate reason and we are not harming your rights and interests.  We feel the following activities allow us to provide a more efficient and professional service;

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• For us to continue providing our service to clients we need to process your data for internal administration

• We have our own obligations under the law and therefore may share your date in relation to tax collection, crime detection or litigation cases.

 

Consent:

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Should we want or need to rely on consent to lawfully process your data we will request it by email and record your response on our system. ‘Opt-in’ consent means you have given us consent freely without pressure, that you know what you are consenting to and that you have given positive and affirmative action in giving us consent.

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You have the right to withdraw your consent to processing at any time.

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What sort of data do we collect?

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Commission Reduction Ltd collects client data, we do this so we can provide you with the best possible service.  We collect and process certain information about you to aid with the reduction in commission negotiations.

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The Data consists of:

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Clients:

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• Company Name

• Company Address

• Phone Number

• Fax Number

• Email

• Company reg. number

• Details about your future recruitment preferences

 

You are under no obligation to provide any such information; however, this will affect the quality of the services we are able to provide you with if you choose not to.

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How do we collect your data?

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Client data directly from you:

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• Where you send us a completed customer registration form

• Where we contact you through business development activities

• Where we contact you through procurement activities

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Why do we process this client data?

 

We process this client data when necessary to aid with the recruitment negotiation process and fulfill agreements with clients. 

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Who do we share your client data with?

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In the event that we find you a satisfactory recruitment deal and we need to share your information with the relevant specialist recruitment agency, we will only share your information once you have provided your consent separately.  Where appropriate we may share your client data with:

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1. Your chosen specialist recruitment agent that offers the best commission rates.

2. We may disclose your client information if required to do so by law.

 

In the event that we undergo re-organisation or are sold to a third party, you agree that any client information we hold about you may be transferred to that re-organised entity or third party.

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How is this data safeguarded?

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The security of your data is extremely important to us.  Access to your client data is only provided to our staff who help us to process data or, in order to help with the recruitment negotiation process.

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We have security measures in place to attempt to protect against the loss, misuse and alteration of client information under our control.

 

Your rights:

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Below is a list of your client individual rights under the new GDPR regulations, these do not apply in all circumstances:

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1. The right to be informed about the client data we process on you

2. The right to access your client data and supplementary information

3. The right to have your client data rectified if it is inaccurate or incomplete

4. The right to have your client data erased (the “right to be forgotten”)

5. The right to restrict processing of your client data

6. The right to object to the processing of your client data

7. The right to move, copy or transfer your client data (“data portability”)

8. The rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.

 

Data access rights

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You have the right to access information we are processing and obtain information about how we process it this is called a subject access request.  We will send you a copy no later than 30 days from when we receive your request.

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Request should be sent to:

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• By post: Commission Reduction Ltd, 4th Floor, 18 St. Cross Street, London, EC1N 8UN

• By email: enquiries@commissionreduction.com

 

Please note we will make reasonable security checks prior to release of any information

 

How long do we keep your data for?

 

Commission Reduction will retain your client data only for as long as we need it for our legitimate business interests, if consistent with the law and that you’re happy for us to do so.  If we have not had contact with you for a period of three years, we will delete your client data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it.

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Training

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We will provide training to all employees regarding their responsibilities under the GDPR as part of their induction process and refresh regularly thereafter.  Employees whose roles require access to and/processing of client data will receive additional training to ensure a thorough understanding of this policy and associated documents.

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How do we let you know if our policy changes?

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Any policy changes, either due to business reasons or future changes in legislation, will be posted on our website.  If substantial, may be promoted on the website or through e-mail notification.